The Data Collection Components of a Safety Management System

Safety Management Systems report essential business information, ensure compliance requirements, help to manage risks and improve operational performance.
Safety Management Systems report essential business information, ensure compliance requirements, help to manage risks and improve operational performance.

The scope and maturity of a safety management system (SMS) to manage safety risk in the workplace varies by industry type, location and company because some are more regulated than others and that dictates the level of maturity and robustness a system requires. However, there are common components every SMS has, including:

Incident Reporting to capture, track, investigate and report on all incidents and near-misses, including injuries and illnesses, spills, property damage and vehicle incidents.

Audit Management that includes scheduling, tracking, data collection and reporting for all internal or external audits to simplify and ensure compliance across all company locations and operating jurisdictions.

Document Control that improves document management across the complete lifecycle of an organization’s compliance efforts and activities. It’s important to control access to sensitive files, forms … Read more...

More Work and More Tech Needed to Take EHS to the Next Level of Success

The COVID-19 pandemic placed EHS in the spotlight and has tasked professionals to do more than ever in managing risks within and outside of traditional workspace confines.

The future of environment, health and safety will see the need for more technology adoption by organizations as EHS professionals take on much greater workloads and a role in total worker wellness largely due to the outfall of COVID-19.  

These were among the key observations and topics of discussion during the first day of the Verdantix virtual summit on Innovating for Sustainable Operations that focused on EHS and operations.

Next Level for EHS

During a session titled, Taking EHS to the Next Level of Success, presenters considered how the responsibilities and workloads of EHS professionals have been impacted as hybrid and remote working becomes more popular. 

Verdantix CEO David Metcalfe said the COVID-19 pandemic placed EHS in the spotlight and has tasked … Read more...

Compliance or Risk Auditing: What Is the Best Approach?

Companies need audit management to understand the safety management system and evaluate compliance with internal requirements and external regulations.

Safety program audit management provides confidence to organizations that operational risks are measured through sufficient identification, control, monitoring and governance. Audits are conducted to better understand the safety management system and evaluate the level of compliance with internal requirements and external regulations. Such audits utilize audit protocols to understand problems to correct any deficiency before a loss or a compliance issue is experienced. 

Safety auditing is conducted usually for the following reasons:

  • Ensuring compliance to the requirements of internal, international, and industry standards & regulations, and customer requirements
  • To determine the effectiveness of the implemented system in meeting specified objectives (safety, quality, environmental, financial)
  • To explore opportunities for improvement
  • To meet statutory and regulatory requirements
  • To provide feedback to senior management

Compliance Versus Risk-Based Audting

There are two main channels of … Read more...

Simply the Best: From Tips to Manage Incidents to Regulatory Compliance – The Top 10 Downloaded Reports from Intelex.com in 2021

From software comparisons to practical advice to guidance about adopting ISO standards, we’ve got you covered with our 2021 Top 10 list of downloaded reports.

From software solution comparisons to practical advice to guidance about adopting ISO standards in the workplace, we’ve got you covered with our 2021 Top 10 list of downloaded reports.

  1. Verdantix Green Quadrant EHS Software 2021 
    This benchmark report, written by Verdantix, dives into the capabilities of 20 EHS software vendors across Air Emissions, Greenhouse Gas Emissions, Waste and Wastewater, Hazardous Waste, and Sustainability Management. Intelex was a leader in both Environment and Sustainability Management, achieving a top-3 score in all capabilities assessed.
  2. The Top 10 OSHA Citations and How to Avoid Them: A Checklist
    Each year, OSHA publishes a top 10 list of the most frequently cited violations it has recorded. The list for 2020 is largely unchanged from 2019, suggesting that little progress has been made addressing the most common workplace incidents. The Top 10 OSHA Citations and How to Avoid Them: A Checklist Approach provides checklists to
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Lessons from 9/11: How Systems Fail and People Rise to the Occasion

9/11 is more than just a traumatic scar on our memories. It is also a reminder of how systems lacking due care and preparation can fail in a crisis, and of how human beings with training and empathy can shine a powerful light into the darkness to bring aid to those who need it most. 

For those of us of a certain vintage, it’s hard to believe that 9/11 was twenty years ago. Watching footage of the events of that day brings back memories so vivid that it feels as though we’re experiencing them again for the first time. 9/11 is a scar on our collective consciousness. For those who lost someone in the attacks, it is a trauma that will never completely heal. 

It’s striking that the way we refer to that event—“9/11”—demonstrates an intriguing way we think about time in relation to cataclysmic disasters. “9/11” represents a day, a twenty-four-hour … Read more...

The Principle-Based Safety Culture

Creating a workplace that is striving to achieve and sustain safety performance success begins with one critical question: Is safety your organization’s principal value?

Achieving safety and health success is measured in various ways and with an ample set of metrics that quantify and qualify success. However, I would venture a guess that most organizations still look to a specific number of measures to define overall success: Metrics that measure loss, the time between failure, the duration of loss and the severity of the loss.

The reality is, most organizations still want to understand that loss and its severity are improving with time, and that’s okay. Yes, I said it: it’s okay.

Creating a workplace that is striving to achieve and sustain safety performance success begins with one critical question: Is safety a core value or better yet, is it the organization’s principal value? To define it in terms of … Read more...

Safety First: Boosting Your Organization’s Culture of Safety by Steering Clear of Seven Dangerous Mistakes

Safety Management Program

As they say, “invest in tomorrow by practicing safety today.” While that may seem to be a very commonsensical statement, common sense is not always common.

With safety being a key component to most post-pandemic business continuity plans, there has been a re-focus on the culture of safety. Most organizations that have a safety-first mantra have put a strong focus on creating effective safety observation programs. According to Chuck Pettinger, Process Change Leader for Predictive Solutions Corp, these programs “bolster employee engagement and provide a great repository for leading indicator analysis.”

While the focus of any safety program is to incorporate best practices and learnings to ensure that your program is founded on foolproof methods, there is also a lot we can learn from their failures. Put another way, we can identify additional opportunities to further test and optimize.


How Multi-Faceted Safety Programs Can Effectively Drive a Strong Safety Culture
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Safe+Sound Week and Leaders2Leaders: What Should Today’s Health & Safety Professionals Prioritize?

Communication at every level drives safety success and safety engagement at the companies showcased in our Leaders2Leaders Program.

Safety leaders from five companies met in the UK as part of our new Leaders2Leaders programme, a new series of videos, content and resources for health and safety professionals. They discussed a number of topics, including the impact of technology on health and safety, regulatory compliance, barriers to visibility, maintaining a safety culture, dialogue and buy-in with executives, bridging organisational siloes and what health and safety professionals should focus on as a matter of priority. While these topics all are interconnected, the experts had a lot to say about each one.

The Leaders2Leaders programme speaks to the mission of Safe + Sound Week, which was created as a nationwide event in the United States to recognize the successes of businesses that have adopted programs to improve workplace safety and health. Implementing … Read more...

COVID-19: How Social Distancing and Other Measures Fit into the Traditional Hierarchy of Controls

Some workplaces are measuring the temperatures of workers and visitors before they enter the workplace.

Like any workplace hazard, the spread of COVID-19 in the workplace can be slowed or eliminated by using a hierarchy of controls like those created for other hazardous exposures.

Elimination

The first step in the hierarchy of controls, however sometimes elimination of a hazard is not possible. Until a vaccine or other countermeasures are identified, COVID-19 is a potential hazard in the workplace. Review, update, or develop workplace plans to potentially include:  Liberal leave and telework policies including a leave policy for workers with COVID-19 symptoms; encourage employees to stay home and notify workplace administrators when sick; and provide non-punitive sick leave options to allow staff to stay home when ill.

Substitution

COVID-19 is not a hazardous chemical or process that can be replaced with a less-dangerous option. However, some employers are implementing a new … Read more...

Your EHS 4.0 Survival Guide: Digital Transformation with Connected Solutions

There’s a lot of discussion about “emerging technologies,” such as smart sensors, drones, cloud computing and mobile applications. But what many EHS and operations professionals fail to realize is that they already have powerful connected solutions close at hand.

Whether you are responsible for worker safety or operations management, you understand the complexities of managing workers, safety, and production while continuing to strive for operational excellence. Recently, you probably faced unscheduled shutdowns and consequently will engage in unscheduled start-ups. These are challenging times that require attention to process and safety management systems to prevent incidents.

You’re not alone in this challenge. EHS professionals who don’t embrace all of the connected solutions available to them often find themselves in the dark when it comes to identifying and mitigating hazards and improving how people and equipment are performing.

Connected Solutions Amplify Worker Safety

In this May 12 EHS Today webinar, “Your EHS … Read more...