Category Archives: Software Features and Tutorials

How to Use AI for Workplace Safety with Intelex and Protex AI

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Artificial intelligence (AI) is changing how we manage workplace health and safety. As safety management becomes increasingly complex, AI can reduce the burden of collecting, logging and analyzing safety data. It can be beneficial for managing data associated with leading indicators, which can help prevent incidents before they happen.

Computer vision with AI, deep learning and CCTV analyzes the PPE of two frontline workers

The partnership between Intelex and Protex AI marks a new stage in the evolution of workplace safety. Protex AI uses computer vision (CV) with AI, deep learning and closed-circuit television (CCTV) cameras to identify a range of safety hazards and events. It automatically categorizes events by hazard type, severity and more and then logs them in Intelex with all the key details. This allows safety leaders to capture events they would otherwise miss and streamlines the tedious task of incident and hazard reporting. Users can customize the event categories to determine which events they want Protex AI to send to the … Read more...

How Intelex’s New ESG Product Experience Can Help Reduce Your ESG Data Complexity

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Introduction

Just a few years ago, ESG (Environmental, Social and Governance) was more an aspirational goal than it was a source of risk or strategic concern. Many organizations would issue sustainability reports to let the market know they took concerns about climate change and the environment seriously. Others would submit environmental data to voluntary frameworks to improve their brand and benchmark their CSR (Corporate Social Responsibility) efforts against their competitors.

Today, the world is very different. ESG has quickly moved from marketing campaigns to a serious legislative and regulatory obligation with significant consequences for corporate reporting and data management. Two recent developments demonstrate the serious nature of these obligations.

The Corporate Sustainability Reporting Directive (CSRD) came into force in January 2023. While the EU (European Union) is the primary focus of the directive, any global organization that operates in the EU or has a supply chain that includes the EU … Read more...

How Document Control Software Helps You Meet the Requirements for ISO 9001:2015

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ISO 9001:2015 eliminates the distinction between records, processes, and manuals. Intelex Document Control Software helps you meet ISO 9001:2015 requirements
ISO 9001:2015 eliminates the distinction between records, processes, and manuals by using the category documented information to describe all of them. Intelex Document Control Software can help you meet the requirements of ISO 9001:2015.

Unlike previous iterations of ISO 9001, ISO 9001:2015 does not prescribe specific approaches to document governance. Instead, it is up to each organization to determine its approach to the maintenance, retention, and disposition of documentation.

ISO 9001:2015 eliminates the distinction between records, processes and manuals by using the category “documented information” to describe all of them. The phrase maintain documented information describes working documentation that requires regular updates, such as procedures and work instructions. The phrase retain documented information refers to document types such as records that provide evidence of past conformity with requirements.

ISO 9001:2015 has requirements for documented information throughout the standard. The table below collects all the references to required documented information.

Clause
… Read more...

The Hidden Benefits of Document Control Software

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There are a multitude of hidden benefits that an organization can enjoy when document management becomes a part of their operations.

A knock on the door from an OSHA or FDA official is usually enough to send the average EHS manager into at least a mild panic. That sound usually means a dreaded regulatory inspection is upon them, bringing with it nightmarish visions of hefty fines, shutdown orders or costly reputational damages to the organization. 

Some of these managers, however, tend to accept the predicament with considerably more calm and confidence than others. That’s because they know that when their uninvited guests inevitably ask to see documented proof that procedures were properly followed and regulations were adhered to, they will be able to produce that documentation in a quick and efficient manner. 

They will be able to do so because they will have been using document control software as part … Read more...

Is an EHS Management and Sustainability Approach Right for Your Business?

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Sustainability and EHS software may be just the thing your organization needs to help keep your workers safe and protected.

Keeping workers protected and workplaces safe needs the commitment and involvement of all divisions within a business. It also requires an integrated approach to what might be described as EHS&S or environmental, health and safety (EHS) and sustainability. One that includes:

  • Steps to define and prepare for risk,
  • Aligns a stronger and safer workplace culture,
  • Maps EHS and sustainability goals and objectives, and,
  • Consolidates for consistency across all business segments.

An EHS&S information management system may be just the thing your organization needs, but how would you know? Check out this four-phased approach, below, for answers and guidance.

Phase 1. Step Back and Evaluate Your Needs:

Are you only managing permits and compliance deadlines? If so and your business is small, simpler could be better.

“You can have a process … Read more...

The Data Collection Components of a Safety Management System

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Safety Management Systems report essential business information, ensure compliance requirements, help to manage risks and improve operational performance.
Safety Management Systems report essential business information, ensure compliance requirements, help to manage risks and improve operational performance.

The scope and maturity of a safety management system (SMS) to manage safety risk in the workplace varies by industry type, location and company because some are more regulated than others and that dictates the level of maturity and robustness a system requires. However, there are common components every SMS has, including:

Incident Reporting to capture, track, investigate and report on all incidents and near-misses, including injuries and illnesses, spills, property damage and vehicle incidents.

Audit Management that includes scheduling, tracking, data collection and reporting for all internal or external audits to simplify and ensure compliance across all company locations and operating jurisdictions.

Document Control that improves document management across the complete lifecycle of an organization’s compliance efforts and activities. It’s important to control access to sensitive files, forms … Read more...

Artificial Intelligence Stakes its Claim in EHS Management

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ehsAI’s cloud-based platform applies NLP algorithms to interpret and extract EHS requirements from regulatory documents.
ehsAI’s cloud-based platform applies NLP algorithms to interpret and extract EHS requirements from regulatory documents. This output can be exported into EHS software systems such as Intelex EHS Management Software to manage requirements and tasks and ensure timely execution.

Artificial intelligence (AI) technology, in the context of EHS management, seems a perfect fit in an essential area: the need to wade through a morass of complex and ever-changing regulations, compliance, permits, consent decrees and other critical EHS documents. It’s a human-intensive and often error-prone task that, if done improperly, risks fines and other penalties for failure to comply.

Document deconstruction – to identify the actions that EHS professionals are required to take – is difficult, time-consuming, complicated and expensive because of the manual grunt-work need from many people to pore through and analyze EHS documents. 

Vancouver, Canada-based ehsAI has developed an AI technology based on machine learning and natural … Read more...

Bulletins Deliver the Information Workers Need Exactly When They Need It

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Bulletins represent the most effective way to disseminate information to workers, especially those who are working remotely.
Bulletins represent the most effective way to disseminate information to workers, especially those who are working remotely.

What are bulletins? Great question! Bulletins are a form of communication akin to targeted, bite-sized public service announcements (PSA) meant to deliver relevant information and training to workers  – usually via mobile devices – in the moments when the information has maximum value. Bulletins can be simple text or media rich, real-time or scheduled, require a follow up action or just require opening and sent to an specific group or sent in mass. The key differentiator, however, is that bulletins allow the sender to monitor the engagement of the receiving group: Did everyone see the bulletin? When? How did they respond if they had multiple response options?

So again, what are bulletins? In essence they represent the most effective way to disseminate information to workers, especially those who are working remotely, and … Read more...

CapEx versus OpEx: What’s the Best Way to Fund Your Software Purchase?

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Software Purchase CapEx vs. OpEx

The sheer number of EHSQ software solutions in the market can make the software buying journey very complex. In addition, getting buy-in from internal stakeholders can be equally as challenging. With the introduction of cloud-based or software as a service (SaaS) options, where the licensing component is considered an operational expense, comes an additional consideration: whether to view the expense as a capital expenditure (CapEx) or an operating expenditure (OpEx).

Purchasing EHSQ software–and this is true of most large procurement projects– requires a lot of research and preliminary work to ensure that you are making the best long-term decision. Not only can the process be long and arduous, there are also many factors to consider and many scenarios to examine. In fact, when it comes to deciding which software solutions to select, technology and technological capability are merely one aspect of the final decision. As such, one of the most important … Read more...

EHSQ Management Just Got Smarter: Intelex Acquires Compliance Automation Innovator ehsAI

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Intelex acquires ehsAI
Artificial intelligence and machine learning enable ehsAI’s automation technology, propelling Intelex’s leadership in compliance management to the next level and beyond.

Intelex Technologies, ULC, a leading global provider of SaaS-based Environmental, Health, Safety and Quality (EHSQ) management software, announced it has acquired ehsAI, a next wave compliance automation technology provider. ehsAI uses artificial intelligence (AI) and machine learning to help organizations greatly reduce the costs and risks of permitting and compliance management.

“We are thrilled to have ehsAI join Intelex,” said Justin McElhattan, president of Intelex. “ehsAI augments our compliance management solutions and existing regulatory content partnerships. We look forward to innovating in collaboration with ehsAI to solve real customer pains with applied intelligence and advanced analytics. Whether it be compliance for environmental, health, safety, or quality compliance requirements, the possibilities are limitless.”

With this strategic acquisition of an innovator in the emerging AI regulatory content solution market, Intelex … Read more...