Simplify Transportation Safety Audits With These 6 Features
December 11, 2024
4 minute read
For transportation EHS leaders, audit preparation and management are crucial to demonstrating compliance, mitigating operational risk, and ensuring that safety policies are consistently applied across all sites and fleets.
Yet, many EHS leaders we speak with struggle to maintain consistent, actionable audits across fleets and regions.
Every day, EHS managers are under pressure to:
- Monitor and report on evolving regulations across jurisdictions.
- Assess and mitigate risks before they cause accidents or delays.
- Prepare for audits and inspections with confidence, knowing that nothing will be overlooked.
- Implement and track policies to ensure procedures are followed in practice, not just on paper.
Managing these responsibilities with spreadsheets, paper files, or disconnected systems leads to compliance gaps, inefficiencies, and increased organizational risk.
Modern health and safety audit software eliminates compliance gaps and inefficiencies as part of an EHS management system.
The Intelex platform automates tracking, standardizes audits, and delivers visibility, enabling transportation organizations to stay ahead of regulations, reduce risk, and reinforce a strong safety culture.
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Audit software for transportation and logistics
Transform your transportation EHS program from reactive compliance to strategic advantage. Watch our audit management software demo.
Intelex features that drive safety excellence
Intelex Audit Management Software is designed for EHS teams in transportation and logistics, streamlining administration, enhancing visibility, and raising safety standards while supporting compliance.
Customizable checklists and data import
Every operation has unique needs. Out-of-the-box libraries, such as ISO and compliance checklists, help companies standardize quickly.
By defining mandatory or optional responses, adding hints, enforcing conditional displays, and using automated scoring, teams improve audit accuracy and efficiency.
Automated audit scheduling and assignment
Keeping up with deadlines becomes automated with Intelex. Teams can set audit frequencies, such as annual quality audits, and the system takes care of generating and assigning them.
By assigning audit teams based on subject matter expertise, each audit is completed efficiently by knowledgeable staff, improving both accuracy and accountability in the process.
Mobile access for onsite and field audits
Audits no longer require binders or back-office data entry. The Intelex mobile app supports offline access, voice-to-text input, and annotated photo capture, enabling auditors to work efficiently in transportation environments with limited connectivity.
This allows evidence collection and data entry to happen instantly and accurately at the point of inspection.
Real-time insights and dashboards
Dynamic dashboards consolidate audit and compliance data, providing actionable insights in real time.
Managers receive reports and scoring outputs instantly, giving them clear overviews of operational performance and safety risks. This enables quick decision-making and timely interventions.
Collaborative workflows and corrective actions
When findings emerge, Intelex ensures accountability with automated task assignments, email notifications, and real-time progress tracking.
This minimizes delays and eliminates redundant steps by making responsibilities clear and ensuring follow-up actions are completed promptly.
Comprehensive audit trail
Transparency builds trust. Your team can use Intelex to automatically create complete audit trails with centralized recordkeeping, ensuring compliance requirements are met and documentation is always verifiable.
How Virgin Atlantic achieved 70% mobile safety adoption
Virgin Atlantic faced significant challenges in maintaining a scalable and efficient safety management system.
While the airline had been using Intelex for several years, its custom-built forms were no longer meeting its internal and external reporting needs. The complexity of the existing system made adoption difficult, limiting visibility into key safety data.
Virgin Atlantic required a smarter, more user-friendly solution that would:
- Improve user adoption rates across teams.
- Standardize reporting processes for compliance with regulatory bodies.
- Increase business-wide awareness of safety initiatives without adding administrative burden.
Virgin Atlantic leveraged Intelex to build a robust, scalable, and user-friendly safety management system, improving visibility and compliance to better manage safety requirements and promote proactive risk management.
- 70% user adoption of Intelex Mobile, surpassing the initial 50% target.
- 62% engagement rate achieved within the first year.
- Increase in near-miss reporting, leading to enhanced risk prevention.
The role of technology in safety auditing today
Modern audit software enables organizations to identify risks and enhance outcomes, ultimately aiming to prevent tragedies.
Adopting digital strategies with automated tracking, real-time reporting, and centralized data helps your team stay ahead of evolving regulations and improve internal audit program management.
Committing to rigorous, high-quality safety audits supported by advanced tools like audit management software helps organizations prevent accidents before they happen. These efforts protect lives and uphold operational integrity, fostering a culture of safety in industries where the stakes are high.
See Intelex in action
Streamline compliance and transform your audit process with Intelex Audit Management Software.
