Webinar: Empowering Your Energy Management Program

Companies of any size and scope can benefit from streamlining energy management and optimizing energy consumption. To achieve this, many organizations are turning to ISO 50001, a voluntary international standard developed by ISO (International Organization for Standardization.) Businesses new to ISO standards can be daunted by the seemingly complex requirements for certification.

However, it doesn’t have to be difficult, especially for organizations that have implemented other management systems. In this FREE 30 min webinar, Empowering Your Energy Management Program: ISO 50001 Certification Made Easy, Intelex energy management solutions specialist Fraser Dickie will guide you through everything you need to know about ISO 50001.

Key topics covered include:

  • The ROI of certification – how ISO 50001 registration will boost your bottom line.
  • How to expedite registration by aligning implementation with existing management systems, such as an ISO 14001 environmental management system.
  • Optimizing existing energy consumption by leveraging compliance tools.
  • Achieving internal buy-in for an ISO 50001 implementation campaign, and more.

Here is a preview of the webinar:

CLICK HERE to watch the full webinar

Town of Ajax Uses Intelex Document Control to Support a Culture of Quality

The Town of Ajax is located in Ontario, Canada and holds the distinct honour of being the first North American municipality to have been fully registered to the ISO 9001 standard – all nine of its departments have been certified since 1997!

Of course, as many businesses certified to ISO 9001 know, remaining in compliance with the standards’ requirements can demand a fair bit of effort. The municipality was keeping 27 sets of binders across their departments with copies of their ISO 9001 quality documentation, and every time a document was created, edited or updated, 27 copies had to be printed, distributed and added to each binder. Managing this documentation became a daunting task. As the Manager of Quality Service and Special Projects, David Forget knew that they needed a better way to ensure version control and audit readiness.

“It was an administrative nightmare,” says David. “There was just so much paper, so many resources and so much time put into managing documents.” So the Town of Ajax released an RFP, hoping to find an electronic document management system that would simplify their ISO 9001 compliance.

Luckily, they found Intelex! The Town of Ajax now houses more than 10,000 documents in Intelex’s web-based Document Control system, including not just quality documentation but also by-laws, corporate policies, letterhead, and scanned engineering drawings.

“Our Intelex system has become a one-stop-shop for necessary documentation and ensures that staff use the most up-to-date version of a document,” David explains. “We highly recommend Intelex software as an effective way to streamline business processes while saving on resources.”

The Town of Ajax has now been using the Intelex system for over a decade to simplify their ISO 9001 certification requirements, ensure the timely completion of annual document reviews and streamline the approval process with automated email notifications.

“Quality is not a plaque on a wall. It’s not something that sits in a binder on a shelf. It needs to become part of the culture, and something that staff lives and breathes,” David emphasizes. “We’ve been able to do that through ISO, through our documented procedures and certainly through the Intelex system.”

Read the full Town of Ajax Case Study to learn more, and request Free Trial Access to discover how Intelex can help your business improve performance, reduce risk and ensure compliance.

Town of Ajax Uses Intelex Document Control to Support a Culture of Quality

Intelex’s Summer Patio Party Season Kicks Off With a Mexican Fiesta!

Last week Intelexians kicked off the summer in style with one of our favourite Intelex traditions: company-wide parties during the summer months on our building’s gorgeous rooftop patio!  This year Intelex decided to encourage cross-department collaboration in planning these parties, and to spice things up a bit Intelex’s three floors are competing against one another in a patio party face-off.

The Challenge: Who can plan the best party?

The Prize: Bragging rights (priceless)

The 7th floor was up first, and they did not disappoint! The Finance, Marketing, Support, IT and HR teams banded together to celebrate the summer season with a Mexican Fiesta-themed party. The event offered Intelexians saucy sangria and magical margaritas to quench their thirst while they basked in the patio’s sun and caught up with friends across the company. Coworkers enjoyed tacos, nachos and churros in order to keep their energy up for piñata smashing! And as you can see, Intelexians struck some pretty amazing poses in the Mexican-inspired photo booth, complete with mustaches and sombreros.

The party was a great way for tenured and new Intelexians to meet and celebrate the beginning of the patio season. Next up is the 6th floor’s patio party – the Global Services, Sales and Office of the CEO team is sure to plan an amazing event, but they will have big shoes to fill!

Did you know we’re hiring? Join the team and maybe we’ll see you at the next Intelex patio party! Check out a complete list of our open opportunities here.

Intelex’s Summer Patio Party Season Kicks Off With a Mexican Fiesta!

CDC’s Anthrax Scare, EPA’s Proposal to Reduce Greenhouse Gases, Benefits of Green Buildings, and more on EHS This Week!

On this week’s edition of EHS This Week we’ve got the week’s top stories in environment, health and safety news:

    • CDC’s recent biosafety incidents cause concern
    • Solutions for employees at risk of heat stress
    • EPA releases new SNAP proposal to reduce HFC emissions
    • Studies show green workplaces boost employee engagement
    • OSHA offers new demolition safety resources

Remember to write us with your suggestions, questions and comments. Also, if you are an industry expert and ever want to take part in the program, we’d love to have you.

Until next week, enjoy the program!

EHS This Week Resources

For more information on the stories and resources mentioned in this week’s podcast, check out the links below.

    • CDC Director Releases After-Action Report on Recent Anthrax Incident. Read the press release here.
    • Report on the Potential Exposure to Anthrax. Read the full CDC report here.
    • ISEA’s List of Heat Stress Solutions. View it here.
    • OSHA’s Heat Safety Tool Smartphone App. Check it out here.
    • EPA’s Significant New Alternatives Policy (SNAP) program. Learn more about it here.
    • OSHA’s Demolition Resources. Check them out here.

Audio clip: Adobe Flash Player (version 9 or above) is required to play this audio clip. Download the latest version here. You also need to have JavaScript enabled in your browser.

Preparing for a Surprise Workplace Inspection

Surprise inspections are a reality faced by businesses across a wide range of countries and industries. There’s always a lot riding on your ability to make a good impression on the person who knocks on your door with a checklist and a clipboard. What’s at stake will vary, but workplaces often face the prospect of fines, loss of customer business, damage to company reputation, and even prosecutions.

With all of this in mind, being prepared to the best of your ability is vital!

Know the Odds

What is the likelihood that an inspector will arrive at your workplace tomorrow?  If they do, what will they be looking for? The more accurately you can answer these questions, the more likely it is that you’ll be ready if they do show up!

There are several pieces of information you can use to predict the odds of being targeted for a surprise inspection. To start, if you answer yes to any of these questions you should be on high alert:

  • Workplace History: Does your workplace have a history of worker injuries or compliance issues?

With so many businesses and only so much time, inspectors must focus their attention on workplaces where workers are deemed to be at the greatest risk of injury. For this reason, companies that have reported a high number of injuries or severe injuries, or who have been flagged for compliance concerns in the past, are most likely to be visited by an inspector.

  • Industry Safety Record: Does your business belong to an industry with a poor safety record?

This will often be determined by your SIC code. Industries such as construction, petrochemical and generic chemical production, food processing, textiles, and heavy manufacturing have high rates of incidents and are therefore more likely to be the victims of surprise inspections.

  • Worker Attitudes & Perceptions of Company Safety Performance: Do you have a healthy safety culture, and do your workers feel they can come to you with safety concerns?

A large number of site visitations are prompted by employee (or former employee) complaints that allege serious safety violations. In fact, in the United States over half of OSHA surprise inspections are triggered by employee complaints. One way that you can attempt to prevent a complaint-triggered inspection at your business is to start an in-house complaint program of your own. Encourage employees to anonymously report potential  violations or safety hazards to you, rather than to the governing body.

Understand the Inspector’s Priorities

Whether you are under the jurisdiction of the Occupational Safety and Health Administration (OSHA) in the United States, the Ministry of Labour (MOL) in Canada, the Health and Safety Executive (HSE) in the UK, or any other health and safety regulator, there is often publicly available information about their current inspection priorities. It is well worth your time to check this out as it can help you set your own internal safety priorities.

OSHA, for example, conducts targeted enforcement initiatives (such as the current Temporary Worker initiative) as well as national and local emphasis programs that are strategies intended to address hazards or industries that pose a particular risk to workers within specific jurisdictions. For instance, poultry production in the southeast and oil companies in the southwest. Maintaining awareness of these initiatives, along OSHA’s annual list of the Top Ten Most Frequently Cited Standards can give companies in the U.S. a head start when it comes to preparing for a surprise inspection.

Don’t be this guy – prepare for a surprise inspection ahead of time!

Similarly, within Canada there are many inspection “blitzes” that focus on sector-specific hazards. These blitzes or enforcement initiatives are conducted by the provincial authorities, such as WorkSafeBC in British Columbia and the Ministry of Labour in Ontario, and information on these priorities can typically be found on their websites. The Health and Safety Executive (HSE) in the UK also lists information about their sector strategies on their official website.

Get Organized – Before the Inspection!

If you wait until the inspector shows up to pull everything together, you will be stuck in defense or reaction mode. Ensuring that all of your compliance documentation is in order is critical to performing well in an inspection. Depending on the size of your business or the complexity of your compliance activities, you may need to evaluate whether your current system is up to the task of passing a surprise inspection. You don’t want to be rifling around frantically for a misplaced file with an inspector lingering over your shoulder.

Use this information as a starting point for developing a comprehensive surprise inspection plan, and you’ll feel confident in the knowledge that when an inspector comes knocking, you won’t be caught unprepared!

To learn about two recently announced mining inspection initiatives in the US and Canada, check out the July 11, 2014 edition of of Intelex’s  EHS This Week podcast. Listen to our podcast weekly for the top headlines and issues affecting the world of environment, health and safety!

Preparing for a Surprise Workplace Inspection

Webinar: How Untracked Data Costs Lives and Kills Profit

The classic approach to safety management typically involves documenting recordable incidents, lost time and — whenever they should occur — fatalities. But while this inherently flawed approach works for basic regulatory reporting, it does nothing to proactively reduce injuries, minimize costs and save lives.

To learn how to build the foundation for a proactive safety pyramid in this this Free 30 minute webinar.

Key topics covered include:

  • Highlights from key examples and studies showing the linked between untracked safety metrics and poor safety performance.
  • Revisiting the classic safety pyramid to find a new model for proactive safety management.
  • Strategies and tactics for identifying actionable metrics to improve safety performance.
  • A look at the true ROI of proactive management through tracking leading indicators, and more.

Here is a preview of the webinar:

CLICK HERE to watch the full webinar

Webinar: How Untracked Data Costs Lives and Kills Profit

3-D Printer Makes Custom PPE, MSHA’s Roof/Rib Safety Campaign, Sleep’s Impact on Workplace Safety, and more on EHS This Week!

On this week’s edition of EHS This Week we’ve got the week’s top stories in environment, health and safety news:

    • BMW creating custom ergonomic PPE for its workers
    • Air quality during the summer months
    • MSHA’s summer preventive roof/rib outreach program
    • Ontario safety blitz targets explosives at mines
    • 5 keys to building successful workplace cultures
    • Lack of sleep impacting workplace safety

Remember to write us with your suggestions, questions and comments. Also, if you are an industry expert and ever want to take part in the program, we’d love to have you.

Until next week, enjoy the program!

EHS This Week Resources

For more information on the stories and resources mentioned in this week’s podcast, check out the links below.

    • EPA’s Air Quality Index (AQI) Live Map: Check it out here.
    • MSHA Roof and Rib Falls Safety Campaign – Summer Alert. View it here.
    • MSHA Roof and Rib Falls Safety Campaign – Points to Remember Bulletin. View it here.
    • Ontario Summer Safety Blitz Targeting Explosives at Mines. Read the full details in this press release.

Audio clip: Adobe Flash Player (version 9 or above) is required to play this audio clip. Download the latest version here. You also need to have JavaScript enabled in your browser.

3-D Printer Makes Custom PPE, MSHA’s Roof/Rib Safety Campaign, Sleep’s Impact on Workplace Safety, and more on EHS This Week!