Integrated safety management systems offer a centralized means of tapping into safety processes, training status, compliance requirements, hazard data and incidents to provide up-to-the-minute, accurate data that identifies important trends and monitors incidents.
A safety management system or SMS is an environmental, health and safety (EHS) software solution that no organization today should be without.
Safety management software provides organizational tools to develop, plan, measure, analyze, and control the overall safety performance of a company, and guide decision-making for choosing safety assurance activities.
Pressure on companies to maximize productivity and drive revenue in the face of challenging economic headwinds can lead to a tension between business objectives for growth and profitability and the health and safety practitioner’s priority to mitigate risk and keep people safe.
To deliver against this safety objective, safety management software is used to gain greater visibility into incidents and near misses and to shorten the time between an incident being recorded and actionable insights being extracted and acted upon.
Increasingly, it’s vital to spot patterns of risk, make reasonable predictions about future events and put strategies in place to keep workers safe from harm. Data analytics, often among the tools contained in a safety management software, support efforts to adopt a proactive safety approach.
Fundamental to overall safety program success is the ability to shift from relying solely on historical, lagging indicators and instead identify key predictive measures that enable proactive action to reduce incidents. These can improve business processes and accelerate innovation.
An integrated safety management system taps into safety processes, training status, compliance requirements, hazard data and incidents from a centralized source. It can provide up-to-the-minute, accurate data, and, combined with analytics, spot early-warning hazard signs, identify important trends and monitor incidents.
In the case of EHS, technology is making it easier and faster for people to report incidents and for health and safety professionals to better understand risks and take appropriate steps. With today’s safety management systems, it’s now possible to radically streamline and simplify processes that would have previously been, and sometimes still are, slow, manual and inefficient.
When looking for safety management software, consider the following components as essential:
- Incident Reporting to capture, track, investigate and report on all incidents and near-misses, including injuries and illnesses, spills, property damage and vehicle incidents.
- Audit Management that includes scheduling, tracking, data collection and reporting for all internal or external audits. The focus here is to ensure compliance across all company locations and operating jurisdictions.
- Document Control that improves document management across the complete lifecycle of an organization’s compliance efforts and activities. It’s important to control access to sensitive files, forms and reports while preventing errors, reducing risk and improving visibility.
- Training Management that makes it easy to plan and track EHS training for a global workforce. Worker education and training is critical to building a robust and resilient health and safety culture while staying on top of diverse and always evolving industry regulations.
- Regulatory Compliance which means adhering to key EHS regulations/directives and being able to prove it to the appropriate regulatory entities. This involves understanding the standards and regulations applicable to your industry and operating locations plus collecting, analyzing and reporting all required data and proving compliance through inspections and audits.
Check out this recently published Intelex case study, Kloeckner Metals Corporation Commits to Better Safety Today and a Sustainable Tomorrow, that examines how this American metals manufacturing leader uses Intelex Health and Safety Management software to integrate EHS workflows, improve safety reporting and enhance its safety performance.