Intelex’s Software Set + the SAFER Framework = A Robust 360° Return-to-Work Solution

With the quarantine phase of the COVID-19 outbreak reaching an end in many areas, organizations have started planning their return-to-work initiatives, with some having already launched them.

Let’s look ahead – not to just the immediate “return” phase, but the phase after that- what we’ve defined as the “reimagine” phase.

Our Return to Work Initiative: Respond, Return and Reimagine

When developing our return-to-work program, we decided the best approach would be a phased one. Similar to the concept of continuous deployment, breaking down the plan to allow individuals to quickly process, adapt, and execute practices and procedures makes it more manageable for employers and employees alike.

To summarize each phase and their objectives:

  1. Respond: involves the immediate steps taken during the initial outbreak
  2. Return: introduces short-term changes implemented to address all the newly discovered issues
  3. Reimagine: implements long-terms policies, procedures and best practices to create an agile and resilient workforce

Our Role in the Safe Actions for Employee Return to Work (SAFER) Initiative

On top of our internal developments, we’ve joined the NSC’s Safe Actions for Employee Return to Work (SAFER) initiative. With the aim of delivering a framework designed to ensure an effective and seamless transition back to the workplace, we have joined the ranks with over 100 experts across 50 leading organizations.

This framework, which is broken down into key categories, has been created with the aim of providing organizations with a foundation with which to build their new policies and procedures. Key categories of this framework are:

Physical ConsiderationsMedical Health ConsiderationsStress, Emotional, and Mental Health ConsiderationsEmployment, Legal, and Human Resources ConsiderationsCommunication ConsiderationsExternal Considerations
Buildings, Facilities, and OperationsScreening and ReportingConnecting Employees to Mental Health ResourcesPolicies and ProceduresInstructions for ArrivalGovernment Policies and Guidelines
Physical DistancingResponding to Medical Health ConcernsOther Transition Policies and ResourcesManagement of ChangePersonnel and Policy ChangesCommunity Risk
Public Workspace Risk ManagementResponding to Medical Health ConcernsFrameworks for Levels of COVID-19 Response Protocols

How Our Software Solutions Can Help You Adopt the SAFER Framework

Now let’s take a look at a couple of examples of how our reimagine-focused application set can help you champion the SAFER framework. (Use 2-3 of these, not all of them. Have a call to action: To learn more about all of our solutions that can help you adopt the SAFER framework, click here.)

Key ApplicationsObjectivesHow the Application Works With the SAFER Framework
Action PlansTo create action items to introduce controls and foster an environment of continuous improvementEnables you to document and formalize new internal policies, procedures (applicable to both internal and external changes) and communications plans
Application BuilderTo develop apps that integrate with other applications to help you drive digital transformationAllows you to create your own apps to drive efficiency
Audit ManagementTo streamline and improve the audit process with features designed to help demonstrate regulatory compliance and manage riskHelps you properly document procedures and identify and operationalize efficiencies
Compliance TrackingTo help demonstrate compliance with the changing regulatory landscapeEquips you with the tools required to better demonstrate compliance (especially to governmental regulations)
Enterprise Risk RegisterTo identify, minimize and manage hazards and risksProvides you the foundation with which to build or enhance your risk strategy and plans
Incident ManagementTo track and monitor incident-related dataHelps you find the root causes of and properly document incidents
Occupational HealthTo identify the root causes, symptoms and effects of health-related issuesEnables you to improve health-related processes and procedures to protect the physical and mental health of your employees
Risk MatrixTo identify operational risks, examine their outcomes, impacts, and implement proper measure to address themAllows you to proactively identify risks to use to improve both internal and external processes and procedures
Supplier Relationship ManagementTo improve existing procurement data management processes to help foster strong business relationshipsHelps you manage supplier and partner data to help drive efficiencies and improvements in supplier-related policies

Looking Ahead

The combined effect of the expertise of the member organizations on the SAFER team with the technical agility of our application set can provide you with all the tools you need to prepare for the reimagine phase.

While further changes are expected to happen in the months that follow, we’re confident that we are more than ready to adapt to them.

To access our ‘Reimagine the New Workplace: A Roadmap to Using Intelex to Support Safe Return to Work framework,’ please click here.

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