A Strong Business Case Can Drive Your Successful EHS Software Implementation

The Purchase of new environmental, health and safety (EHS) software is like a journey along a path of time and effort, in search of the right solution. But, it’s just the beginning.

The end of one road branches off and continues down another path, where you need to discover organizational support for implementation and adoption. It is during software implementation that you may, among other challenges, encounter unexpected resistance from the very people you’d most hoped would benefit from a new set of solutions.

Educating executives and employees alike to the value of EHS software acquisition and ensuring buy-in and support needs to begin before software is purchased then must thread throughout acquisition and implementation stages. It’s worthwhile to consider strategies to help ensure once you have made a software purchase and during implementation, you ultimately gain a system that makes everyone’s life easier and productive.

In weighing the need for new EHS software, time is typically spent determining how each solution option would most benefit your company. It’s important to have that information in a form that clearly communicates to your upper management exactly how this purchase contributes to both the short- and long-term goals of the business. In other words, you need to make the business case for your software purchase. Doing so is a matter of knowing what management cares about and metrics to show value. It includes:

  • Improved productivity, resulting from pinpointing areas where EHS can make a big difference.
  • Reduced administrative burden, which means less time spent keeping records and generating documentation and reports and more time spent doing things that contribute directly to the output and success of the business.
  • Improved regulatory compliance, and better management of documentation that supports compliance.
  • Reduced employee turnover, which is always costly to businesses. Workers are more likely to leave a company when they don’t feel valued, or that management has little interest in their safety and health. Software should support workers in their EHS performance.
  • Reduced waste, is another area where an EHS software upgrade may help achieve significant savings for your business, with better tools to track resource use and control production processes.
  • Reduced injury rates, by demonstrating how EHS software provides the tools to identify and break down injury related costs and compare them in ways that highlight the contribution EHS efforts make to achieve the business’s goals.
  • Improved sustainability reporting, because software provides powerful tools for tracking of sustainability metrics such as energy efficiency and EHS compliance down the supply chain.
  • Risk reduction, identifying what is the level of risk to which your business’s is exposed, and what are the contributing factors? EHS software can help identify and address business’s risk.
  • Improved customer loyalty, with EHS software that supports efforts to improve performance in areas that matter to customers and helping to communicate value more effectively.
  • Increased profits, through decreased expenses and increased productivity that adds up to better profitability. That’s a healthy equation any business can get behind.

There is much detail to consider in selling business leadership on new EHS software value and how to achieve a successful implementation. An Insight Report from Intelex Technologies authored by BLR Media – publishers of EHS Daily Advisor – explores tactics and considerations for how to obtain greater involvement and support across an organization for a successful EHS software implementation. Entitled, Implementing New EHS Software: Revealing Value, Gaining Buy in and Engaging Employees, the report is available here.

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