10. Conservation of natural resources by minimization of paper usage.
9. Reduction of operational costs. Filing cabinets take up precious floor space which can be costly. Also, retrieving and processing paper-based documents is time intensive.
8. Increased productivity.
7. Ensure compliance with laws and regulations which require companies to implement document tracking procedures.
6. Backup of critical files.
5. Security. Prevent unauthorized alteration or destruction of data.
4. Accountability. Provide audit trails as well as user logs and record activity.
3. Access control. Control and designate access levels to an organization’s documents.
2. Process consistency. Enforce strict adherence to filing, naming conventions, and workflow processes.
1. Universal accessibility. A web-based document management system enables employees to retrieve documents wherever they are.
