Intelex is pleased to announce that Virgin Atlantic Airways (VAA) has gone live with their Intelex Safety Management System organization-wide. VAA, one of the world's leading long haul airlines, employs over 9,000 people and has flown over 65 million passengers in its recently celebrated 25 years of existence. VAA first approached Intelex in search of a solution to unify their multiple incident reporting processes into a single streamlined application that could be accessible to all staff across the entire company. After an analysis of the functionality of the Intelex system to meet their requirements, the Intelex platform was selected as it allowed VAA to utilize proven Intelex modules as well as the versatile Intelex iForm® tool to create their own customized Incident Reporting Management and Analysis System (IRMA).

With the new 100% web-based system launched, all VAA employees can now access Intelex's system from any location. VAA is now actively monitoring and tracking all non conformances, maintaining auditor's checklists, proactively assessing risks, analyzing incidents and tracking, managing and reporting on safety meetings and employee training. By implementing an integrated Intelex solution, VAA was able to significantly increase the integrity and usability of the data they were capturing, all through a very simple and user-friendly interface. Congrats to everyone on both the VAA and Intelex teams who worked on this project to make it such a success!

When one of North America's leading food companies first approached Intelex, they were in search of a solution that would improve their system for tracking and re-distributing product that has been placed on hold in both their manufacturing and storage facilities. With their product being sensitive to expiration, any units that are not re-distributed efficiently must be discarded resulting in lost production and revenue. Historically the company used standard email as their communication method and Excel spreadsheets to store and track the data. They required a more sophisticated and individually tailored communications tool to better connect all parties involved, streamline the process and decrease lost revenues.

The Intelex System provided the ideal platform to track both internal and external holds of product and seamlessly foster a two-way avenue of communication between manufacturing and storage facilities, with all data in one easily accessible location. Specifically, Intelex's web-based iForm® application allowed for a custom "Product Hold" module to be created which was designed collaboratively with the client and Intelex development team to track the quantity, type, expiration and location of all product placed on hold and generate custom core reports and dashboards to manage the data.

With the development of the custom iForm®, implementation and roll out to approximately 30 manufacturing facilities and 50 cold storage facilities taking place in a three month period, a significant margin of savings was quickly realized as all product placed on hold was much more easily and efficiently tracked and re-distributed. With a first year recorded savings of $13.1 million and a second year savings of $9.8 million, in comparison to the email/Excel method baseline, Intelex's custom iForm® solution cultivated an impressive $22.9 million in savings in the two year period post implementation.

Find out how an Intelex iForm® Solution can help your organization save time, money and resources today.

I had the opportunity to attend the first "iForm Knowledge Exchange" conference in Toronto, ON Canada. The conference was strongly themed around iForms and its flexibility in usage as demonstrated by the various presentations. Now that I mentioned presentations let me point out that here lays the uniqueness of this conference, "all presentations were given by clients of Intelex". Here are my thoughts:

• I am very excited to have been introduced to certified iforms and the collaborative iforms these two concepts leverage the knowledge and expertise of the industry professionals;
• After viewing the presentations of the various iforms by the Intelex clients I walked away with several new ideas which I can use to capture similar processes within my organization.

Overall I walked away from the conference excited for the direction Intelex is taking their product and the embracing of the collaborative approach throughout the various business functions at Intelex.

Intelex Technologies is pleased to announce the FBI’s Aviation Section as one of our newest clients. The Aviation Section will be implementing both the Intelex Safety and Quality Management Systems which were selected for their high level of configurability, range of functionality, ease of use and implementation, as well as their capability to securely track and report confidential and sensitive data.  The Intelex systems will be implemented across all locations and will be accessible to employees bureau-wide.

In search of a solution that would foster the collection of all safety metrics from multiple locations into one central and easy-to-access platform, the FBI’s Aviation Section also required the capability to generate a 360-degree view of all safety-related incidents across the entire organization, permitting internal audits, increasing transparency into processes, and identifying problematic areas. Intelex’s web-based Safety Management System allowed for this functionality, giving each location the ability to independently log incidents which can then be tracked and reported on organization-wide. A flexible system with the ability to customize components (configurability) was another essential priority which Intelex’s custom iForm® application was able to address. Using the iForm® application the section was able to create an FBI specific hazard reporting iForm® to track all non-conformances related to flight operations, and from which problem reports can be generated from.

Intelex Executive Account Manager Bryden Waggott worked with the FBI - Aviation Section to identify the key requirements needed in their management systems and create an implementation plan that focused on safety in the first phase and quality in the second. “The main goal of the FBI – Aviation Section is to consolidate all aspects of safety, including incident reports, hazards reports, and training management into one central place,” said Waggott, “By implementing the Intelex system, the section will be able to significantly reduce the amount of time, effort, and resources that was previously required to produce safety-related reports and metrics. These are elements that will be critical to internal and external audit preparedness as well as gaining an overall visibility into areas for improvement. In Phase I, the primary focus will be on implementing Intelex’s safety management system while Phase II will address the capture and management of the metrics associated with the division’s quality management system.”

Intelex held its first iForm Knowledge Exchange this week with approximately 20 of our clients coming to Toronto to participate. The Knowledge Exchange was the first of many that are proposed with our valued customers and covered three main topics:

• Intelex update on the direction of iForms – introducing new certified iForms (iForms that can be configured but whose regulatory or best management practices content is updated by Intelex) and collaborative iForms (iForms that are shared between customers)
• Presentation of 16 iForms by 10 clients covering the gamut of Environmental Metrics, Greenhouse Gas Emissions, Risk Information, Product Holds, Product Shelf Life, Compliance Tasks, Supplier Management, Manufacturing Audits, Online Tests (with automatic training update), Contractor Induction, VOC & Ammonia Management, Regulatory Agency Contact, Continuing Improvement, Change Management and Stage Gate.
• Ask The Expert Q&A Session that allowed the exchange of ideas on how to improve both clients use of the solution and Intelex offering.

With Intelex representation present from upper management, business development, client services and members of the iForm configuration team, the general consensus from both clients and Intelex personnel is that Intelex's "collaborative" approach to assisting customers address their business requirements is the wave of the future. "The event was a great success with nothing but positive feedback from all the participants," commented Intelex President and CEO Mark Jaine, "In addition to clients sharing knowledge and providing input for future development, it was really exciting – clients and Intelex alike – to see the various types of iForms being built by Intelex users throughout various industries."

Free Scorecards, Reports, and a Dashboard for Intelex's iForm Module, Claims Management, are now available on the Intelex-Exchange! View instructions on how to upload them directly into your Intelex System.

SCORECARDS:
Claims by Area of Injury
Claims by Incident Type
All Claims Filed this Month
Claims Statistics This Year
Return to Work Report

DASHBOARD:
Claims Management Dashboard

REPORTS:
All Claims Filed by Month
Claims by Area of Injury
Claims by Current Status
Claims by Incident Type
Claims by Injury Type
Claims Closure Details
Claims Costs
Return to Work Information
Claims Filed This Month

Visit Intelex-Exchange.com to download more FREE Scorecards, Dashboards, and Reports for the following Intelex iForm Modules:

Training Submission
Customer Complaints
Spill and Release Reporting
Department of Transportation (DOT)

(Above: EUEC Energy & Environment Conference 2009 in Phoenix, Arizona)

(Above: Intelex's Steve Ross & Dan Marcus with Intelex Users and colleagues)

The EUEC Energy & Environment Conference was a great source for industry news and best practices, but this year's conference was particularly relevant in light of President Obama's proposed renewable energy initiatives, which include "Implementing an economy-wide cap-and-trade program to reduce greenhouse gas emissions 80 percent by 2050," and "Helping create five million new jobs by strategically investing $150 billion over the next ten years to catalyze private efforts to build a clean energy future." (White House Agenda - Energy & Environment).

Information on managing Greenhouse Gas Emissions and other environmental initiatives.

Congratulations to Energizer on becoming 21 CFR Par 11 compliant!

In the digital age, electronic records and signatures have made paper documents and hand-written signatures an increasingly rare occurrence. To address this shift in standard business procedures, the US Code of Regulations instituted Title 21 CFR Part 11, which legitimizes electronic records and signatures by clearly defining the criteria under which an electronic record or signature can be accepted as valid. 

Industries most commonly affected by Title 21 CFR Part 11 typically fall under the regulatory standards established by the USA Food and Drug Administration. To help our clients achieve Title 21 CFR Part 11 compliance, Intelex has added dual-signature functionality to our system. This means that like Energizer, other Intelex Users can assign dual-signature authorization requirements to their critical business records.

Intelex is happy to announce that our client iForm competition has gotten underway and some great ideas have already started rolling in!

If the competition is coming as news to you, here's the scoop:

Intelex is providing the opportunity for one of our clients to walk away with a free iForm.  All you have to do is submit an idea (or several ideas) you feel would help to improve your EQH&S compliance.  If we choose your idea, we'll build it for free! 

Set the bar high.  Think of this as your chance to make your job a little easier by enhancing your Intelex System at no extra cost to you.  Your idea could very well transform your industry.

To submit your idea, complete our online form by October 31st, 2008.  To access the submission form, you'll need a login and password for Intelex-Exchange.  If you don't already have a login, click here to get one.

For additional inquiries, please feel free to contact the Intelex Client Relations Team.

Raytheon Company an industry leader in defense and government electronics, space, information technology, technical services, business aviation and special mission aircraft, visited Intelex last week for training on iForms and reported a successful session! "I wanted to thank you all for hosting our group for three days at your office and for the outstanding hospitality you all showed to us. You continue to exceed my expectations as a software company and for your client services group...I look forward to continue working with you all as we roll out the iForms module."

Jeff Ross, Sr. Systems Engineer II