Attention Intelex document control users, five new document control reports are available to be downloaded for free from Intelex-Exchange.com. Remember that all of these reports can be added to your dashboard to give you instant, real-time document control data. Enjoy!

Ready for Release List
Lists all the documents that are finished being edited or being approved and are ready to be released.

Rejected Document List
Lists the documents that have been rejected for the current year.

Change Request Overdue This year
Lists the documents whose change requests are overdue for the current year.

Rejected Change Request
Lists the documents whose change requests have been rejected and the reason for the rejection.

Pending Actions
Lists documents with pending actions, grouped by the status of the document for the current year.

Alexander Gordon makes a great point in his article [The] Importance of Document Management in Compliance Strategies when he says "Compliance strategies help decrease regulatory as well as litigation risks that the enterprise faces. They help to reduce mismanagement of data, ensuring that the companies secure their information and utilize it wisely."

Gordon's full article is really useful in explaining the value of a document control system, but this particular quote stands out because it speaks to one of the core values of a well-designed document management system ? the ability to help ensure internal and external regulatory compliance.

Industry executives understand that having document control procedures in place improves workflow efficiency, which in turn saves money by eliminating the duplication of employee efforts. But what they often overlook is the value that a simple document management system can offer from a risk prevention perspective.

In 2008, there isn't an industry out there that doesn't have to meet some sort of regulations or risk being penalized. By implementing a document management system corporations can ensure compliance through corporate-wide workflow procedures and real-time status reports.

With a growing emphasis being placed on regulatory compliance, Document Control software has become less of a luxury and more of a necessity.  As an organization grows the intellectual property associated with the organization typically reflects its financial success. Consequently, this growth is also evident in the number of internal and external communications/records that are produced. To that end, the more documents produced the greater the likelihood for compliance error.

A document control system not only streamlines the file management process to ensure government, industry, and company standards are complied with, it also eradicates the potential for duplication of employee efforts; thereby, increasing overall organizational efficiency and performance.

With that in mind, the Intelex Document Control System was designed to achieve the following document management objectives:

• -Provide a central location to host all internal and external documents, including licenses and permits.
• -Track document revisions to ensure the most current files are being used by organization members.
• -Track document approvals and distribution to ensure employee, industry, and government regulatory compliance.
• -Archive obsolete documents for auditing purposes.
• -Set document-access restrictions when applicable.
• -Provide real-time dashboard reports.

The potential to achieve these objectives is a great start, but at the end of the day a document tracking system has little value if employees aren't utilizing the software. This is why Intelex's Software Developers placed a premium on designing a system that was truly user-intuitive.

Today, Intelex's Document Tracking Software is being successfully used on a daily basis by hundreds of companies across North America such as Subaru, Ferro Corporation, Devon Energy and the City of Edmonton.